Terms and Conditions

SCCPS 2019: Terms and Conditions

  • Bookings will only be confirmed on receipt of a completed booking form and full payment. Access to the event will not be granted without a confirmed booking.
  • I acknowledge that my participation is confirmed by signing the booking form and if full payment is not received within 14 days of returning the form I will still be liable for full payment of the booking but my attendance will be cancelled for the event and my pitch can be resold.
  • Where bookings are made under 30 days from the date of the event, payment is due in full immediately.
  • SCCPS does not accept liability for any losses to any revenue, equipment or property whilst in the hotel or grounds.
  • There is a limit of 2 representatives per exhibition stand, except for main sponsors. Unauthorised representatives will be immediately removed from the event.
  • The use of megaphones is strictly prohibited at this event, failure to adhere to this condition will result in the individual stall being removed from the premises without compensation.
  • Obtrusive promotional methods are prohibited.
  • Exhibitors may access the building to set up stands from 9.00am. All stands MUST be set up by 9.45am and be packed away by 7.30pm
  • Exhibitors are solely responsible for providing all materials, display boards and stands for their allotted space. There will be no staff to help with this.
  • Exhibitors or their representatives must ensure that all promotional materials/samples/leaflets etc are flat packed and/or disposed of safely. Discarded material will incur a clean up charge of £100.
  • Nothing may be drilled, walls must not be marked, nor furniture’s or fixtures touched. Helium is not
  • Exhibition stands are non-cancellable and non-transferable.
  • Only the organisation stated on the booking form may promote from the stand space. Failure to adhere to this condition will result in the individual stall being removed from the premises without compensation.
  • Organisations may only advertise their own product or service.
  • SCCPS Team will allocate stalls on a first come first served basis. Every effort will be made to consider the requirements of the stall holders.
  • Exhibitors are NOT permitted to distribute any promotional material/samples away from their designated stand, including outside of the venue. Absolutely NO alcoholic samples or third party publications must be distributed.
  • All exhibitors are to venture no further than 1.5m from the front of their stand. Failure to comply with this condition will result in the representatives being permanently removed from the premises without compensation.
  • Exhibitors must behave in a considerate and responsible manner to all staff, show organisers, other exhibitors and members of the general public.
  • Amendments: SCCPS Team reserves the right to modify the programme up to the day of the event. It may be necessary, due to unforeseen circumstances, to alter the programme, venue and/or speakers. Regrettably, no refunds or credit-notes can be issued.
  • Cancellation: If unforeseen circumstances cause SCCPS Team to cancel the event, all delegates will be informed as soon as possible and a full registration fee refund will be made. In the event of cancellation SCCPS accepts no responsibility for covering travel, hotel or other costs incurred by your company, delegates and guests.
  • Exhibitors must not obstruct access to fire exits or appliances.
  • Exhibitors must not endanger the safety of staff, other exhibitors or members of the general public.
  • ALL ELECTRICAL EQUIPMENT BROUGHT BY EXHIBITORS MUST BE PAT TESTED WITH APPROPRIATE CERTIFICATION TO EVIDENCE.
  • Smoking is not permitted anywhere in the building.
  • Any company or representative of a company found to be breaching these terms and conditions in any way will be asked to leave the premises without warning or compensation and may be prevented from attending any future SCCPS